Privacy Policy

Last updated: August 7, 2024

This Privacy Policy describes how and why Personal Information about individuals (“Users”) who use this website (the “Website” and/or “Service”) is collected, stored, and used by Fusion MD Medical Science Network Inc. (“Fusion MD”) and its partner, Novartis Pharmaceuticals Canada Inc. (collectively “we,” “our,” or “us”). By using this Website or by otherwise providing us with Personal Information (as defined below), you are consenting to our collection, use, processing and disclosure of this information in accordance with this Privacy Policy. We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice or our practices with regards to your personal information, please contact us at compliance@fusionmdnetwork.com.

If you do not agree to the collection, use, processing and disclosure of your Personal Information in this way, please do not use the Website or provide us with Personal Information. Please read this privacy notice carefully as it will help you understand what we do with the information we collect.

In this Privacy Policy, the term “Personal Information” means any information that, alone or in combination with other data, relates to a natural person and allows that person to be identified either directly or indirectly. Some of the information that we consider as Personal Information for the purpose of this Privacy Policy may not be protected under applicable laws of other jurisdictions, and you may not be entitled to the same rights regarding such Personal Information. Personal Information also includes information collected about you using cookies and tracking technologies such as beacons and web pixels (together, the “Cookies”). Click here to learn more about cookies and tracking technologies used on our Website, and how you can manage them.

Information Collection and Dissemination: General Principles

As you browse the Website, it collects a log file, the IP address of your device, and other standard tracking data Fusion MD uses to evaluate Website traffic and usage patterns. Such information is aggregated with tracking data from all Website users Fusion MD may use this aggregated information along with the user’s role and assigned tasks to personalize the Website. Fusion MD also uses this information to evaluate products and services Fusion MD may offer Users in future.

Some features of this Website may require you to give us Personal Information such as your name, job title, company, physical mailing address, e-mail address, and telephone number and fax number. If you complete online forms, any information provided in them may be collected as Personal Information and used to deliver the service you requested. The collection of this information is based on your consent, and you will be informed of the specific purposes for which it is being collected at the time of collection. We restrict access to your Personal Information to those employees of our member companies and our agents whom we determine have a legitimate business purpose to access such information in connection with the carrying out of our engagements or provision of Services to you. We provide training to educate employees about the meaning and requirements of our reasonable standards for data security and confidentiality. We ensure that all employees and agents handling your Personal Information are subject to confidentiality obligations and receive training on privacy laws and best practices. At all times, however, we reserve the right and you consent to such right to transfer the data in the event of a transfer of control of the Website or during emergencies when safety is at risk.

Information Sharing

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations. We may process or share your data that we hold based on the following legal basis:

• Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

More specifically, we may need to process your data or share your personal information in the following situations:

• Vendors, Consultants, and Other Third-Party Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us on our behalf and require access to such information to do that work. Examples include: data analysis, email delivery, hosting services, customer service, and marketing efforts. We may allow selected third parties to use tracking technology on the Services, which will enable them to collect data on our behalf about how you interact with our Services over time. This information may be used to, among other things, analyze and track data, determine the popularity of certain content, pages, or features, and better understand online activity. Unless described in this notice, we do not share, sell, rent, or trade any of your information with third parties for promotional purposes.
• Other Users: When you share personal information (for example, by posting comments, contributions, or other content to the Services) or otherwise interact with public areas of the Services, such personal information may be viewed by all users and may be publicly available outside the Services in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Services, and view your profile.

We only share information with the following third parties. If we have processed your data based on your consent and you wish to revoke your consent, please contact us at compliance@fusionmdnetwork.com.

• Cloud Computing Services: Digital Ocean
• Learning Management System: Moodle
• Data Backup and Security: Microsoft 365
• Web and Mobile Analytics: Google Analytics

Cookies

A 'Cookie' is a bit of data sent by a website through the browser to the computer of the User visiting the website and enables the website to return the results the browser expects. We use temporary session-specific cookies to ensure visits to the Website are smooth and customized for the User. Such cookies allow us to provide a User's browser with information tailored to the User’s role and/or assigned tasks and needs. We also use permanent or persistent cookies that remain on a User’s computer after the User leaves the Website.

Our use of cookies helps us maintain our Website’s function as intended and analyze performance. Cookies also help us ensure that our Website is secure and to identify bugs and errors. We currently do not respond to “do not track signals”.

You can find below a detailed overview of the type of cookies we use:

If you do not want your browser to accept cookies, you can turn off the cookie acceptance option in the browser settings. You can also manage your cookie preferences at any time through our cookie settings tool available on the Website. However, disabling the cookie support function of the browser will prevent the Website from functioning properly and you may not be able to fully use all of the Website’s features and information. Also, keep in mind that all browsers allow you to delete cookies whenever you want, while some browsers allow you to delete cookies automatically when you close them.

Personal information storage

Your Personal Information is hosted in our service provider’s data center located in Canada. We may also use service providers located in other regions for specific services. However, we enter into agreements with our service providers to ensure a high level of protection and privacy for your Personal Information.

Retention of Personal Information

We retain your Personal Information for as long as required for the purpose for which it was collected or longer if we are required by law to do so. Generally, your Personal Information is processed and kept for no more than 5 years after this purpose has been fulfilled.

Requesting Access and Withdrawing Consent

ou have the right to revoke your consent at any time or request access to, correct, or delete the Personal Information that we have on file about you, subject to any legal restrictions. To revoke consent, request access, correct, or delete your data, please email us at compliance@fusionmdnetwork.com. Upon revocation of consent, we will cease processing your Personal Information, except where retention is required by law. Please note that Personal Information already collected and/or disclosed before your revoked consent will be retained only as necessary to comply with legal obligations.

Personal Information Rights

You have various rights with respect to your Personal Information. Your rights vary depending on the
specific circumstances of your request.

1. Right to be informed about the collection, use and disclosure of your Personal Information.

2. Right to access and know the source of the information.

3. Right to rectification for inaccurate or outdated Personal Information.

4. Right to erasure for your Personal Information. Note that this is not an absolute right and is subject to specific situations.

5. Right to data portability or the right to request a copy for your Personal Information.

6. Right to withdraw consent previously given for the processing of your Personal Information. Note that this could affect the access or provision of some Services that rely on the use of your Personal Information.

7. Right to request additional information on automated processing (ie. decisions being made with your data solely based on automated decision making or profiling).

Notification of Changes

We reserve the right at any time and without notice to add to, change, update, or modify this Privacy and Legal Policy simply by posting such change, update, or modification on the Website. Any such change, update, or modification will be effective immediately upon posting on the Website. Occasionally we may change or update this privacy policy to allow us to use or share your previously collected Personal Information in a materially different way. If we do, the links to the Policy on our Website will indicate that the Policy has been changed or updated. For new users, the change or update will become effective upon posting. For existing users, the change or update will become effective 30 days after posting. We encourage you to periodically review the Privacy Policy for the latest information on our privacy practices.

Contact

If you have any questions or concerns about our privacy practices or would like to exercise a privacy right, you may contact Fusion MD’s Privacy Officer at the following address:

Fusion MD Medical Science Network Inc.

Privacy Officer

388 St Jacques Suite #900

Montreal, QC H2Y 1S1

compliance@fusionmdnetwork.com